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My Space
Your private planner for follow-ups, links, snippets, notes, and shared staff guides.
Email Manager
Manage inbox queues, quick replies, AI drafts, sync controls, and active conversations.
Maintenance
Create maintenance orders, email owners, track approval, upload quotes, arrange tradies, and close jobs.
Inspections
Build multi-agent inspection days with intelligent timings, conflict checks, and optimised routes.
Rent Tracker
Import rent schedules and monitor overdue, due soon, paid, partial, and vacant statuses.
Lease Renewals
Track renewal due dates, signatures, rent review details, follow-ups, and portfolio reports.
Monthly Landlord Report
Build a branded property report from live tenancy, maintenance, lease, rent, and compliance records.
Compliance
Add checks, update providers, completion dates, findings, and automatically calculate due dates.
Compliance Report
See which properties are missing or have incomplete MRS, Smoke, Gas, and Electrical checks.
Properties
Import, add, search, and maintain property register.
Our Team
View staff profiles, titles, avatars, phone numbers, and email contacts in one elegant directory.
Activity Log
Review staff actions, platform changes, uploads, imports, assignments, and security events.
Workload by Area
Live notification volume across the main operational sections.
Priority Mix
Shows the urgency profile of currently visible notifications.
Open Notifications
Click any item to jump to the related ticket, maintenance order, report, or workspace.
Daily Planner + Follow-Up Tracker
Plan today, park work for later, and keep chase-ups visible. Only your login can access these items.
Today
0This Week
0Later
0Private Notes
A scratchpad for today's reminders, call notes, or planning.
Quick Links
Keep your daily portals, report URLs, calendars, and supplier pages one click away.
Email Snippets
Save repeat wording for rent follow-ups, compliance requests, tenant updates, and owner replies.
Staff Guides
Upload PDF instructions for common office tasks so the team can view them anytime.
Email Sync
Fetch unreplied emails and keep tickets current.
Open Jobs
Waiting Owner
Quotes
Scheduled
Completed
Create a work order with property, owner, tenant, access, and tradie details in one place.
Review owner approval, quote, scheduled, and tenant update jobs that still need staff action.
Approve tenant registrations and keep tradie contact details ready for faster work orders.
Plan the working day
Set the shared day boundaries and choose which agents are available before adding inspection stops.
Inspection stops
Choose a managed property or type at least 3 characters and select a verified Victorian address, then set the appointment length, custom travel buffer, time window, and any specifically required agents.
Verified address suggestions © State of Victoria (Department of Transport and Planning), licensed under CC BY 4.0.
Recent plans
Your latest saved inspection plans.
Add a property to the tracker
Choose when tracking begins. Use a past date to create historical periods, then update those months in the full-year view.
| Property | Frequency | Progress | Last | Current | Next |
|---|---|---|---|---|---|
| No data loaded. | |||||
Report details
Select the property and reporting period first. Linked records will load automatically.
Report sections
Only checked, non-empty sections appear in the PDF and contents page.
CRM invoice export
Upload the all-properties “Outgoing invoices Report” CSV once. It is parsed temporarily, matched to properties, and never saved to portal storage.
Customise PDF details
Add only the fields needed for this report. Unavailable fields are omitted unless you add a value here.
Report-only activities
Add verified details that are not stored elsewhere. These entries never overwrite source records.
Supporting photos
Select existing property maintenance photos and optionally choose a cover image.
Import CRM Property Export
Upload the OurProperty CRM Excel export to refresh property, landlord, tenant, key, and status details.
Add Property Manually
Use this for one-off Victorian properties not yet included in the CRM export.
Due Next 30
Due Next 60
Overdue
Awaiting Owner
Awaiting Tenant
Fully Signed
Periodic
Missing Details
Select an existing managed property and create the lease renewal tracking record from there.
Filter all lease renewals by due window, status, assigned staff, or missing details.
Overdue, due-soon, stale, and incomplete records are surfaced below for fast daily review.
Needs Attention
Urgent lease renewal records from the current mailbox.
Compliance Dashboard
Create compliance records against saved properties and track what is open, due, overdue, and completed.
Properties
Action Required
Overdue
Due Soon
Current
| Property | Type | Status | Date Done | Next Due | Provider | Result | Notes | Actions |
|---|---|---|---|---|---|---|---|---|
| No compliance records loaded. | ||||||||
Compliance Report
Check which managed properties are missing or have incomplete MRS, Smoke, Gas, and Electrical records.
Properties
Needs Attention
Missing Checks
Incomplete
Fully Current
| Property | Missing | Incomplete | Overdue | Due Soon | Check Status |
|---|---|---|---|---|---|
| No compliance gap data loaded. | |||||
Add Provider
Save compliance companies once, then reuse them in the provider field.
Provider Register
No providers loaded yet.
| Provider | Contact | Phone | Notes | Actions | |
|---|---|---|---|---|---|
| Open this page to load providers. | |||||
Activity by Area
Last 24 hours across the main workspaces.
Filters
Find an action from the last 7 days by staff member, workspace, mailbox, request path, or keyword.
Recorded Actions
Activity log not loaded yet.
Create User Account
Add staff with a professional login, role-based access, and a forced password change on first login.
Access Control
Staff title assignments define what each team member should access inside the portal.
User Accounts
Update names, avatars, roles, active status, and password reset controls.